Information For Exhibitors

Exhibition & Sponsorship

There are 20 trade exhibition stands which are 3m x 3m in size and allow for 2 representatives to be present at all times including social functions.  Stands include fascia signage, lighting and power.  Any furniture, audio visual or internet requirements are at the responsibility and cost of the exhibitor.

Trade Stand Sales and Sponsorship

Jo Kane
Member Services & Event Manager
Records and Information Management Professionals Australasia
Mobile: 0414 572 901

All stand and contact information for exhibitors is available in the Exhibitors Manual. The Trade Exhibitor Registration form can also be found in the Exhibitors Manual

Important Dates

Event Date
Stand Reservation* 1 August 2018 (or when sold out if sooner)
Final Payment of Stand 1 August 2018
Furniture Hire Form 12 August 2018
Fascia Signage Form 12 August 2018
Electrical and AV Requirements 12 August 2018
Banner Rigging 12 August 2018
Stand Catering Form 12 August 2018
Any other Exhibition Requirements / Requests 12 August 2018
Trade Exhibition Registration Forms 30 August 2018
Delivery of Goods to Venue 7.00am-3.00pm, 6-7 September 2018
Exhibition Bump In 12.00pm-5.00pm, 9 September 2018
Exhibition Bump Out 2.00pm-5.00pm, 12 September 2018

* Note: Stands will not be reserved without a signed exhibition contract and 50% deposit

Things You Need to Know

Trade Stand cost includes welcome tickets, farewell tickets and day catering for 2 company representatives.  Additional social tickets and day catering are available for purchase.  It is expected that the stands will be attended by at least one representative AT ALL TIMES.

Opening Times

Registration Desk

  • Sunday 9 September: 12.00pm-5.30pm
  • Monday 10 September: 8.00am-5.00pm
  • Tuesday 11 September: 8.15am-5.00pm
  • Wednesday 12 September: 8.15am-2.30pm

Trade Exhibition Opening Times

  • Sunday 9 September: N/A
  • Monday 10 September: 9.00am-5.00pm
  • Tuesday 11 September: 9.00am-5.00pm
  • Wednesday 12 September: 9.00am-12.30pm

Rooms at Venue


  • Meetings – Tasman B & C


  • Plenary Sessions – Plenary Hall
  • Concurrent Sessions – Tasman A
  • Workshops – Tasman B & C
  • Exhibition & Catering – Boardwalk Gallery and Wellington Room

Appropriate Dress

For inForum the following dress rules apply:

  • Meetings, Sessions and Workshops – Smart Casual
  • Farewell Function and Branch Dinners – Smart Casual
  • Welcome Function –  Smart Casual
  • Gala Awards Dinner – Formal

Catering and Special Dietary Requirements

Exhibitors will be served 15 minutes prior to delegates except at lunch on Wednesday which is all inclusive.

If you have advised us of your special dietary requirements there will be an allocated location for you to collect your meals.  At social functions, breakfast and dinner please make yourself known to wait staff to ensure you dietary needs are met.

All morning tea, afternoon tea and lunches will be served in the Exhibition area.

Convention Presentations and Papers

Will be available in the Member’s Only section of the RIM Professionals Australasia website on Monday 24 September 2018.

Six months membership is included in non-member registrations so that the papers can be accessed. If you are a non member and do not receive your membership information prior to 22 September please contact for details.

inForum 2018 Sponsors and Supporters